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Job

Executive Assistant - Part Time - 6 Months

Executive Assistant - 6 Month Contract (Part Time)

Clement May is currently working with a global leader in the FMCG industry. We are looking for an Executive Assistant. This role requires someone who can multi-task, is comfortable working in a reactive environment, has a strong attention to detail and excellent verbal and written communication skills. You should demonstrate the ability to organise, prioritise their own workload and be adaptable.

Responsibilities:

  • Proactively manages and maintains complex business calendar/s to ensure smooth running of forthcoming schedules
  • Finalise complex travel arrangements: co-ordination of flights, international rail journeys, advance check ins, VISA applications, accommodation and ground transportation logistics whilst adhering the corporate travel policy. Able to manage a multitude of frequent changes at short notice and prepare detailed travel itineraries
  • Co-ordination of events, both internal and external, including seminars, large conferences, dinners, networking evenings and corporate hospitality
  • Purchase order creation and monthly tracking and coding of invoices using internal SRM/ SAP systems
  • Conducts Records Management activities in accordance with the company’s Records Management Policy, and when requested by Legal/Security.
  • Take ownership of annual team calendars and proactively update key information, circulating any changes to key employees
  • Creates internal/external correspondence, reports and communications as required with the objective of improving clarity and timeliness of information between teams.
  • In accordance with company policy, processes expense claims for the Directors and be point of contact for any team-related expenses queries that require secretarial access (off-boarding expenses etc).

Experience needed:

  • Proven experience of managing complex diaries
  • Excellent PC skills (Outlook, Word, Excel, PowerPoint). SAP and SRM/CRM experience is desired
  • Experience using SAP/ SRM programs (Technical savvy)
  • Discretion
  • Problem solving & composure
  • Adaptability

Working Hours:

8am - 1pm Monday - Thursday

8am - 12pm Friday