Executive Assistant - 6 Month Contract (Part Time)

Clement May is currently working with a global leader in the FMCG industry. We are looking for an Executive Assistant. This role requires someone who can multi-task, is comfortable working in a reactive environment, has a strong attention to detail and excellent verbal and written communication skills. You should demonstrate the ability to organise, prioritise their own workload and be adaptable.

Responsibilities:

Proactively manages and maintains complex business calendar/s to ensure smooth running of forthcoming schedules
Finalise complex travel arrangements: co-ordination of flights, international rail journeys, advance check ins, VISA applications, accommodation and ground transportation logistics whilst adhering the corporate travel policy. Able to manage a multitude of frequent changes at short notice and prepare detailed travel itineraries
Co-ordination of events, both internal and external, including seminars, large conferences, dinners, networking evenings and corporate hospitality
Purchase order creation and monthly tracking and coding of invoices using internal SRM/ SAP systems
Conducts Records Management activities in accordance with the company’s Records Management Policy, and when requested by Legal/Security.
Take ownership of annual team calendars and proactively update key information, circulating any changes to key employees
Creates internal/external correspondence, reports and communications as required with the objective of improving clarity and timeliness of information between teams.
In accordance with company policy, processes expense claims for the Directors and be point of contact for any team-related expenses queries that require secretarial access (off-boarding expenses etc).

Experience needed:

Proven experience of managing complex diaries
Excellent PC skills (Outlook, Word, Excel, PowerPoint). SAP and SRM/CRM experience is desired
Experience using SAP/ SRM programs (Technical savvy)
Discretion
Problem solving & composure
Adaptability

Working Hours:

8am - 1pm Monday - Thursday

8am - 12pm Friday